Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another press for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in the Microsoft Word, RTF, or OpenDocument file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Press.

Author Guidelines

Adherence to the editorial author guidelines on format and style is mandatory for all submissions to ESNP and ESER Journal.

The easiest way to follow these guidelines is to download the template in MS Word format (.docx file) and to prepare your manuscript in the template before submitting it. Submission must be done in MS Word (.docx) or OpenOffice file format.

Download MS Word manuscript template for the submissions to ESNP and ESER

Please note that the template is suitable for articles and chapters submitted for edited volumes. If the submission is a complete monograph, it can be edited in the same template with abstract replaced by preface, added table of contents and structing chapters accordingly, with the references listed at the end.

1. File format

The ESNP requires all submissions to be in MS Word fully editable file format (.docx or compatible open XML file format, e.g. .odt file of the free OpenOffice Writer word processing software). If the manuscript is prepared in TeX/LaTeX file format, it must be converted prior to its submission to the MS Word (.docx) file format by the author.

2. References and bibliography

References and footnotes to text material should be combined in a single list, with numbering the items consecutively in the order in which they are cited. References and footnotes should be designated in the text with inline consecutive numerals in square brackets, e.g. [5]. If referencing requires more than one position commas or dashes should be used for separation, e.g. [1,2,3] or [7-11]. The section with all references listed should be placed at the end of the manuscript (but before any possible appendices) with a section entitled References with no numbering.

References to articles and books should begin with names of the authors (first name and second name initials followed by last name). If the number of the authors is greater than 5, et al. should be used. Next should be the title in italic and without quotation marks, followed by either book publisher or a journal name and number, as well as by the year of publication. Publications without authorship (e.g. public reports) may be referenced starting with their titles in italic, followed by identification of the source (possibly a website) and the date of publication.

In case of appendices present, each appendix should have its own referencing (consucutively numbered in square brackets, starting with [1]) with relevant References section placed at the end of the corresponding appendix.

3. Styling and submission template

The styling of the manuscript for submission must conform to the below guidelines:

  • The character font set to Time New Roman
  • The character size and decoration set to following values:
    • 14 bold for the title, abstract title, and main sections (including unnumbered last section References)
    • 12 bold for the Author names, affiliations and subsections
    • 11 normal for the main content of the manuscript, references
    • 10 italic for the descriptions of figures and tables
  • The figures and tables embedded in the text where referenced (rather than inserted at the end of the manuscript)
  • For all the text in the manuscript the separation between the lines should be set to a multiple value with a factor of 1,25
  • Paragraphs should be separated by 1 empty line. Sections, subsections, figures and tables should be separated from text by 2 empty lines (in case of sections and subsections the bottom separation should be 1 empty line and top 2 empty lines).

4. Article structure

4.1. Title page information

4.1.1. Title (should be concise, informative and avoiding use of abbreviation), non-capitalized like in ordinary English sentence.
Author names and affiliations (indicating given names in full and family names of each author). Each author's distinct affiliation containing address (including the country name) should be presented below the authors names with a referencing superscript numeral (written next to the family name of the author and in front of his/her affiliation). If there is only a single author or all authors have the same affiliation the referencing superscripts numerals are not to be used.
Corresponding author name and e-mail (indicating one corresponding author name with an email address who will handle correspondence at all stages of refereeing and publication, also post-publication). The designation should be done below the last affiliation as "Corresponding author: full_name - e-mail: e-mail_address")

4.1.2. Abstract
A concise and factual abstract is required on the title page. Generally it should not be exceeding one page (the title page), however in certain magnitude of the manuscript robustness it may exceed the title page, but cannot exceed 2 pages in total. The abstract should state briefly the purpose of the research, the principal results and major conclusions. An abstract is often read separetely from the article, so it must contain all summarizing information. References in the abstract should be avoided (if necessary they should cite the reference work in a full title with the author's last name and the year, independently from standard numeral [x] referencing in the manuscript).

4.1.3. Keywords
Below the abstract there should be placed keywords for the manuscript, these should be starting with capital letters, e.g. "Solar energy", "Photovoltaics", "PV", "Concentrated solar thermal", "CPT" etc. (it is advised to use both full keywords and abbreviations)

4.2. Contents of the manuscript
The text should be in a single-column format and justified. Layout of the text should be plain and simple.
It is advised to use the 'spell-check' and 'grammar-check' functions of the word processor software.

4.2.1 Sections, subsections and appendices
The manuscript should be divided into clearly defined and numbered sections.
Sections should be numbered 1. then 2., etc. Subsections should be numbered 1.1. (then 1.1.1., 1.1.2., ...), 1.2., etc.
This numbering should be used for internal cross-referencing in the text (refering to 'the text' in general should be omitted).
Any subsection can be given a brief heading. Each heading should appear on its own separate line. The abstract should not be included in section numbering. Appendices are possible and they should be numbered by subsequent literals as A, B, etc.

4.2.2. Figures, tables, equations and formulae
If present tables should be indicated consecutively as Table 1., Table 2., etc. followed by a description (over the table).
If present figures should be indicated consecutively as Fig. 1., Fig. 2., etc. followed by a description (under the figure, indicating a source if external).
If present equations should be numbered (to the right of the equation) and referenced consecutively as (Eq. 1), (Eq. 2), etc.
If the figures, tables and equations are in an appendix their nummeration should be preceeded by the appendix literal, e.g. Fig. A.1., etc.

4.2.3. References
The last section of the manuscript is the reference

5. Cover Letter

Submission of a new manuscript must be accompanied by a cover letter / note to editor, that addresses the following questions:

  • What is the novelty of the submitted work? In case of reviews the argumentation must indicate that reviews in such a scope as in the proposed submission are not as of yet published.
  • Why the authors think the manuscript presents important results? The cover letter should contain concise explanation on the significance of the work presented for publication.
  • What are 3 potential reviewer names for the manuscrupt? Editors will not be required to invite these reviewers for the peer-review of the submitted manuscript.

Copyright Notice

European Solar Network Press Publishing Agreement

These terms and conditions apply to the Author who submits a manuscript for publication by the European Solar Network Press (ESNP), including the European Solar Energy Review Journal, constituting part of the European Solar Network VZW (ESN), a non-profit association registered under the number 0740728919 in Belgium, European Union. The Publishing Agreement terms and conditions are electronically accepted by the submitting Author at the moment of the submission and are legally binding the submitting Author towards ESN without a necessity for a written signature.

Copyright Assignment

By submitting the manuscript to the ESNP the Author assigns to the ESN the copyright to the submitted manuscript and any tables, illustrations or other materials submitted along for the publication as a part of the manuscript (the Submission). This assignment of rights means that the Author has granted to ESN the exclusive right to publish and reproduce the Submission, or any part of the Submission, in print, electronic and all other media (whether now known or developed in future), in any form, in all languages, internationally and for the full term of copyright, and the right to license others to do the same, effective when the Submission is accepted for publication. This includes the right to enforce the rights granted hereunder against third parties.  

Supplemental Materials

Supplemental Materials mean all materials submitted by the Author and published as a supplemental part of the Submission, including but not limited to graphical, illustrative, video and audio forms. With respect to any Supplemental Materials that the Author submits, ESN shall have a perpetual worldwide non-exclusive right and license to publish, extract, reformat, adapt, build upon, index, redistribute, link to and otherwise use all or any part of the Supplemental Materials in all forms and media (whether now known or developed in future), and to permit others to do so.

Research Data

Research Data shall mean the result of observations or experimentation that validate research findings and that are published separate to the Submission,  which can include but are not limited to relevant raw data, processed data, software, algorithms, protocols, and methods. With respect to any Research Data that the Author wishes to make accessible on a site or through a service of ESN, ESN shall have a perpetual worldwide, non-exclusive right and license to publish, extract, reformat, index, adapt, build upon, redistribute, link to and otherwise use all or any part of the Research Data in all forms and media (whether now known or developed in future), and to permit others to do so.

Reversion of Rights 

Submissions may sometimes be accepted for publication but later rejected in the publication process, even in some cases after public posting, in which case all rights will revert to the Author.

Revisions and Addenda 

The Author agrees and acknowledges that no revisions, additional terms or addenda to this Publishing Agreement can be accepted without the ESN express written consent. The Author understands that this Publishing Agreement supersedes any previous agreements the Author have entered into with the ESN in relation to the Submission from the date of its publication.

Author Rights

The Author retains the Author Rights and understands that no rights in patents, trademarks or other intellectual property rights are transferred to the ESN. The Author Rights include the right to use the Submission publication for personal and internal institutional needs, if these are non-commercial and relate to scholarly purposes. The Author Rights exclude any commercial use, other than use of Submission by the Author in a subsequent compilation of the Author’s works or reuse by the Author of portions or excerpts in other works (with a full acknowledgment of the original publication of the Submission). 

Legal Jurisdiction

This Publishing Agreement will be governed by and construed in accordance with the laws of Belgium, without regard to conflict of law principles, and the parties irrevocably consent to the exclusive jurisdiction of the courts of Belgium. 

Privacy Statement

The names and email addresses entered in this website will be used exclusively for the stated purposes of the European Solar Network Press publishing operations and will not be made available for any other purpose or to any other party. The data will be processed and administered by the European Solar Network in accordance with the EU General Data Protection Regulation.

The authors, reviewers and all other ESNP registered users acknowledge and agree that the staff of ESNP and its affiliates worldwide will be contacting them concerning the publishing of their submission and occasionally for academic reviewing or marketing purposes. The personal data of all users are processed by the European Solar Network VZW non-profit association (reg. no. 0740728919) seated in Belgium, European Union. It can be contacted at press@eusolarnet.org with request to remove or update the personal data.